REGULAR MEETING OF BAYPORT BLUE POINT PUBLIC
LIBRARY BOARD OF TRUSTEES
05/5/2021
I. CALL TO ORDER
Trustee Devine called the meeting to order at 7:01 p.m. Present were Trustee Devine, Trustee Adams, Trustee Kennedy-Smith, Trustee Heineman , Trustee McAward, Director Mike Firestone, Linda McCrosson recorded the minutes.
II. APPROVAL OF MINUTES
Trustee Adams made a motion, seconded by Trustee Heineman to accept the minutes of the April 6, 2021 regular meeting of the Board of Trustees; approved by all.
III. FINANCIAL REPORTS & SCHEDULE OF CLAIMS
Motion made by Trustee McAward , seconded by Trustee Kennedy-Smith to approve the Bank Reconciliation & Financial Reports dated March 2021; approved by all.
Motion made by Trustee Heineman, seconded by Trustee Adams to approve the Bank Reconciliation & Financial Reports for Capital Fund dated March 2021; approved by all.
Motion made by Trustee Kennedy-Smith, seconded by Trustee McAward, to approve the Operating Fund Schedule of Claims dated 5/5/2021 (Check Detail Report); approved by all.
Motion made by Trustee Heineman, seconded by Trustee Adams, to approve the Capital Fund Schedule of claims dated 5/5/2021 (Check Detail Report); approved by all.
Motion made by Trustee Adams, seconded by Trustee McAward, to approve listed prepays, as presented, that were paid since last board meeting dated April 7, 2021 through May 4, 2021. (Checks between meetings); approved by all.
Motion made by Trustee Adams, seconded by Trustee McAward, to approve the Payroll Reports dated 4/15/21 and 4/29/21; approved by all.
Motion made by Trustee Heineman, seconded by Trustee Adams to approve a pre-pay to World Book for $1266.00, approved by all.
Motion made By Trustee Kennedy-Smith, seconded by Trustee Adams to a approve pre-pays to Great South Bay Landscaping for $985.00 and $1050.00, approved by all.
IV. PERSONNEL REPORT
Motion made by Trustee Kennedy-Smith, seconded by Trustee Heineman to approve the CS-150 dated 4-29-21, approved by all.
V. DIRECTOR’S REPORT
VI. UNFINISHED BUSINESS
VII. NEW BUSINESS
Motion made by Trustee Heineman, seconded by Trustee Kennedy-Smith to enter executive session for legal and contractual discussions at 7:08 p.m.; approved by all.
Motion made by Trustee Heineman, seconded by Trustee Kennedy-Smith to exit executive session at 7:20 p.m.; approved by all.
Motion made by Trustee Heineman, seconded by Trustee McAward to change the June 9, 2021 Board meeting to June 2, 2021, approved by all.
Motion made by Trustee McAward, seconded by Trustee Adams to accept the Sunrise Fence quote, approved by all.
Motion made by Trustee Adams, seconded by Trustee Kennedy-Smith to accept the change order quote from VSC for $ 27,791.69 (PO # 6891), approved by all.
Motion made by Adams, seconded by Trustee McAward to accept the quote from Hale/A.R.Kropp for $227,100.65, approved by all.
Motion made by Trustee Adams, seconded by Trustee Heineman to approve the request from employee Gillian Jansen to take a vacation longer than two weeks in length, approved by all.
X. ADJOURNMENT
Motion was made by Trustee Kennedy-Smith seconded by Trustee McAward to adjourn the meeting at 8:03 p.m.; approved by all.
Respectfully submitted,
Michael Firestone
