REGULAR MEETING OF BAYPORT BLUE POINT PUBLIC
LIBRARY BOARD OF TRUSTEES
03/10/2021
I. CALL TO ORDER
Trustee Devine called the meeting to order at 7:01 p.m. Present were Trustee Devine, Trustee Adams (via call in), Trustee Kennedy-Smith, Trustee Heineman ( via call in), Trustee McAward, Director Mike Firestone, Wendy Bennett, Linda McCrosson recorded the minutes.
II. APPROVAL OF MINUTES
Trustee Kennedy-Smith made a motion, seconded by Trustee McAward to accept the minutes of the February 10, 2021 regular meeting of the Board of Trustees; approved by all.
III. FINANCIAL REPORTS & SCHEDULE OF CLAIMS
Motion made by Trustee McAward , seconded by Trustee Kennedy-Smith to approve the Bank Reconciliation & Financial Reports dated January 2021; approved by all.
Motion made by Trustee Kennedy-Smith, seconded by Trustee McAward to approve the Bank Reconciliation & Financial Reports for Capital Fund dated January 2021; approved by all.
Motion made by Trustee McAward, seconded by Trustee Kennedy-Smith, to approve the Operating Fund Schedule of Claims dated 3/10/2021 (Check Detail Report); approved by all.
Motion made by Trustee Kennedy-Smith, seconded by Trustee McAward, to approve the Capital Fund Schedule of claims dated 3/10/2021 (Check Detail Report); approved by all.
Motion made by Trustee McAward, seconded by Trustee Kennedy-Smith, to approve listed prepays, as presented, that were paid since last board meeting dated February 11, 2021 through March 9, 2021. (Checks between meetings); approved by all.
Motion made by Trustee Kennedy-Smith, seconded by Trustee McAward, to approve the Payroll Reports dated 2/18/21 and 3/4/21; approved by all.
Motion made by Trustee Kennedy-Smith, seconded by Trustee McAward to approve the invoice for Renu $205,380.50; approved by all.
Motion mad by Trustee McAward, seconded by Trustee Kennedy-Smith tp approve the invoice for VSC Electric for $196,851.33; approved by all.
IV. PERSONNEL REPORT
Motion made by Trustee McAward, seconded by Trustee Kennedy-Smith to approve the CS-150 dated 2/23/21 as presented; approved by all.
V. DIRECTOR’S REPORT
VI. UNFINISHED BUSINESS
VII. NEW BUSINESS
Motion made by Trustee Heineman, seconded by Trustee McAward, to approve the 2020 Annual Report as presented; approved by all.
Motion made by Trustee Kennedy-Smith, seconded by Trustee Adams to adopt the 2021-2022 Annual Budget as presented.; approved by all.
Motion made by Trustee Heineman, seconded by Trustee Adams to pierce the NYS Tax Cap Levy restrictions for the 2021-2022 budget.; approved by all.
Motion made by Trustee Kennedy-Smith, seconded by Trustee McAward to approve the policies on Telecommuting and Notary Services as presented; approved by all.
Motion made by Trustee Adams, Seconded by Trustee McAward to approve the disposition of equipment as presented; approved by all.
Motion made by Trustee Heineman, seconded by Trustee Kennedy-Smith to approve the upgrading and expanding of our current phone system for the new building through NYS Contract with Avaya; approved by all.
Motion made by Trustee McAward, seconded by Trustee Adams to approve upgrading and expanding our current video surveillance system for the new building through NYS contract by plan B Technology; approved by all.
Motion made by Trustee Adams, seconded by Trustee Kennedy-Smith to approve two “after-mouse” play stations for the new building at a cost not to exceed $11,680.00; approved by all.
Motion made by Trustee Adams, seconded by Trustee McAward to approve the quote # 0309-2102 from AR Kropp Company; approved by all.
Motion made by Trustee Heineman, seconded by Trustee Kennedy-Smith to purchase IT equipment from CDW off NYS Contract for $15, 150.34; approved by all.
Motion made by Trustee Adams, seconded by Trustee McAward to pay a fee to the County of Suffolk Waste Water Management in the amount of $1375.00; approved by all.
Motion made by Trutee Heineman, seconded by Trustee Adams to Hire American for library relocation services for the sum of $13,830.00; approved by all.
Motion made by Trustee Kennedy-Smith, seconded by Trustee McAward to enter executive session at 8:22 p.m.; approved by all.
Motion made by Trustee Adams, seconded by Trustee Kennedy-Smith to exit executive session at 8:39 p.m.; approved by all.
X. ADJOURNMENT
Motion was made by Trustee McAward, seconded by Trustee Kennedy-Smith to adjourn the meeting at 8:40 p.m.; approved by all.
Respectfully submitted,
Michael Firestone
